Here are some documents and information used by Free Film Festivals. These are mainly here so that all festivals can access them quickly and easily, but anyone is welcome to browse them.


Free Film Festivals constitution (4.7.14) – explains the aims of Free Film Festivals, why it exists, and what constitures a Free Film Festival. See also the Peckham & Nunhead Free Film Fetival constitution (27.4.10) – an example of a constitution of one of the constituent festivals. Each festival has a constitution similar to this.


Download the policy schedule document covering Free Film Festivals Public Liability and Equipment Insurance 2022 07-2023 07. This includes Public Liability cover to £10M for events for up to 5000 people, here is a brief letter: To whom it may concern Public Liability Cover to 10M.

Equal Opportunities statement – Free Film Festivals recognises that the society in which we work is socially diverse. Free Film Festivals management group aims to reflect the diversity of the needs of the individuals and communities we work with in its management and practices as far as reasonably practicable. We believe that no individual or group should suffer disadvantage or harassment on the basis of their gender, colour, nationality, national origin, political or religious beliefs, sexuality, age, marital status, parental or caring responsibilities, mental or physical disability or health, class, geographical location, employment status, unrelated criminal offence or any other difference, real or perceived.

Policy documents

Policy documents from different festivals which could be used as templates.

Event management


Fundraising bid documents – this link takes you to a folder containing pdfs of press releases written by festivals. (This folder not yet ready but will be added soon).

See five tips for filling out application forms, taken from cinema app Usheru.

Sponsor pack for New Cross & Deptford Free Film Festival 2015


Leaflet archive folder – this link takes you to an online folder containing pdfs of leaflets produced by festivals.

Press release archive folder – this link takes you to a folder containing pdfs of press releases written by festivals.

Permission to use photo form – get people to sign this if you want permission to use your pictures in online or offline publicity. You can adapt the form if you like.


Download the user guide to the website content management system.

Outdoor Screening Guide

Download the FFF Outdoor Screening Guide, updated September 2022

Equipment list/Electrical test certificates

Download a list of projectors, screens, PAs and other gear available to Free Film Festivals (2022).

Download the latest FFF PAT Report 2022-10 which is a report of the FFF equipment PAT results for testing electrical equipment safety.

Download PAT testing Certificate of Competence for Fahzan Ahmad which shows that Fahzan Ahmad passed a PAT testing exam and is a qualified PAT tester (September, 2022).

Useful suppliers

A list of suppliers other festivals have found good to work with (printers, badges, toilets and more).

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